The UC Path portal will be the place for you to be able to check on your paystubs as well as update your payroll information. Please log into the UCPath Portal. If you need to update or set up your Direct Deposit, this will also be the place to do so.
There are times paychecks and deductions can vary or be confusing. If you find that you have a question regarding your check, please first start by sending an email to HRPC@ucmerced.edu and feel free to Cc Kristyn Sackett (ksackett@ucmerced.edu as a back up) to see if they can assist you.
Also you may be directed by the HRPC Center to contact the UCPath Center with your questions or concerns regarding your check as well if it is an issue beyond the scope of the payroll center.
If you have not yet set up your direct deposit, you can expect to receive your paycheck via USPS mail. Checks are mailed out to the address on file with UC Path. You can manage your mailing address within your UC PATH Portal. Checks are mailed out on payday and can take up to 5 days to arrive in the mail.
Once you have completed your hiring paperwork with the In-take Hiring Department in Downtown Merced at HRPC (Human Resources Payroll Center) you will receive a welcome email from the UC Path system. Once you have access to that you can set up your direct deposit via the UC Path Portal. This is all done online and is not completed with your hiring paperwork. Please note that it normally takes at least one pay cycle to have your direct deposit set up with the bank.
Here is a link to assist you with steps in setting up your Direct Deposit: https://ucpath.ucmerced.edu/about-ucpath/new-paycheck/paper-paychecks-and-direct-deposit
The UC Path Portal will allow you to update your mailing address. Go to the portal and click on Employee Actions and then Personal Information. Once there, you can update your address by clicking “Home/Mailing Addresses”. Please remember that it may take time to reflect where your check is sent. If a pay period has occurred and you do not see your direct deposit you can log into your UC PATH portal and click on your payroll statement to see in which manner your check was issued. If you have additional inquiries you can send an email to the UCPATH Center.
Your Disbursement will be sent via the disbursement schedule that was attached to your Award letter or in one lump sum. Please feel free to reach out to gradfunding@ucmerced.edu if you need to inquire as to when your award will show in your account. Also, please do check your student account to see if the disbursement hit your student account and is awaiting the arrival to your bank account. Please note that you must have an EFT (Electronic Funds Transfer) set up in order to have your award direct deposited to your bank account. The payroll and award disbursement system run separately and do NOT talk to each other. Your payroll direct deposit does not impact your awards disbursement deposit into your bank account. If you do not have an EFT set up, you will be directed where to pick up your check. If you do not pick up your check after some time, it will be mailed out to the address on file.
GLACIER is an Online Tax Compliance System, to submit tax information for all foreign persons receiving fellowships/awards. You can visit the GLACIER information page on the Graduate Division website and you can also direct questions to tax@ucmerced.edu.
For clarification, the Defined Contribution Plan is a savings plan that allows participants to accumulate tax‐ sheltered money for retirement. Each pay period, 7.5% of salary will be deposited automatically in the Defined Contribution Plan and credited to an individual tax‐sheltered account. The contributions are made on a pre‐tax basis, which means they are deducted from salary before income taxes are calculated, so taxable income is reduced. Income taxes on the DC Plan contributions, as well as any earnings, are deferred (i.e., postponed) until the money is withdrawn. While many student employees are exempt from FICA or “Safe Harbor” during the academic year, those who held full time appointments over the summer may continue to be DCP eligible for August if their total percentage of paid time is at 80% or higher for the month.
HRPC is working with UCPath to facilitate the reimbursement of erroneous DCP deductions provided you meet the exemption requirements. If you did not meet the requirement for August, you may meet it for the remainder of the academic year.
Employees eligible for reimbursement will be notified when the UCPath Center has issued the reimbursements. Additional information related to DCP/Safe Harbor is listed below for your reference: https://ucnet.universityofcalifornia.edu/forms/pdf/retirement-savings-program-information-for-safe-harbor-participants.pdf
Child Care reimbursement is available to students with qualified appointments or funding. Please visit the Graduate Student Child Care Reimbursement page on the Academic Personnel Payroll site for more information and to obtain the form needed to complete the reimbursement process.
Generally TA and GSR appointments are paid at the beginning of each month for the previous months work. If you have payroll Direct Deposit set up, your pay will be sent to your bank, if you have chosen to receive paper checks it will be mailed to the address on payroll file on payday and can take up to 5 business days to arrive. Fellowship recipients receive disbursements per the disbursement schedule attached to your award. If you have concerns regarding your disbursement please contact gradfunding@ucmerced.edu.
Insurance is covered for students with qualified funding plans/appointments. Insurance options are also available to all students. You can find some additional information by visiting the insurance website regarding UCSHIP Insurance.
The TAPS office is where you can go to purchase parking permits. Accessibility to certain parking lots is determined by the TAPS office. If you have a payroll appointment, TAPS will deduct payment from your payroll check or you can purchase your permit outright. If you do not have a paid payroll appointment to deduct from, then you will be responsible to purchase your parking permit.
Every semester you will be assessed fee and tuition to your account, if you have a paid TA, GSR appointment or Fellowship that covers these fees, please allow a few weeks from the beginning of the semester for the fees to be cleared and paid by your appointment or fellowship. If you are self-funded, on Filing Fee or ELP you will be responsible to pay your account balance.
An email will be sent out from Graduate Funding informing you of the campus based fees amount and due date, be sure to make note of the due date, as a $50 late fee will be assessed if you miss the deadline.
You can pay your Campus based fees and NRST via a variety of ways:
ONLINE: at MyBill.ucmerced.edu Payment can be made online using electronic check or credit card (Visa, MasterCard, American Express and Discover).
In-person payment: Pay by check in person at Campus Cashiering Services, Kolligian Library next to the Students First Center. Hours are Monday – Thursday, 8:30 a.m. – 4:30 p.m. and Friday, 8:30 a.m. – 3:00 p.m.
Mail: Make check payable to the UC Regents, note your student ID number on your check. Mail to: University of California, Merced Campus Cashiering Services PO Box 2450 Merced, CA 95344
Whenever you have a TA or GSR appointment you will need to be on payroll if you are not already. Generally a member of the SNS Graduate Programs Staff will inform you that you will need to complete hiring paperwork. We also will send the information over to the payroll center and they will set up a hiring appointment with you and direct you as to what official documentation is needed to complete the appointment. It is your responsibility to complete this paperwork and reschedule an appointment if you are unable to attend the one set up by payroll.
If you have additional inquiries into your funding or need assistance, please feel free to contact Kristyn Sackett ksackett@ucmerced.edu, SNS Graduate Programs assistant, and she will be happy to assist.
